Arts & Science Undergraduate Society

Honorarium Position
The ASUS Accounting Directors (3) shall jointly work with the ASUS Vice President (Operations)/CFO and General Manager to ensure the appropriate financial reporting, transaction, and health of the Society.

Applications will be available until April 4th at 4:00pm EST.

12-month term from May 1st, 2024 to April 30th, 2025 with a time commitment of 5 hours/week

An honorarium of $557 is awarded to the Director should they complete all required duties

Joint Responsibilities with Accounting Co-Directors

  • Assisting the Vice President (Operations)/CFO with their daily operations
  • Assisting the ASUS General Manager with their daily operations
  • Holding five (5) office hours. At least one (1) of these office hours shall be held during the office hours of the Vice President (Operations)/CFO.
  • The Accounting Co-Directors will also be a resource to members of the Society as inquiries pertain to their portfolio.

Budget Accounting Co-Director (1)

  • Supporting members of the Society who engage in budgeting processes with the development of their operating budgets;
  • Assisting the Vice President (Operations)/CFO in maintaining the General Operating Budget live spending updates (to be made available on the website) after the projections have been approved by ASUS Assembly.
  • Ensuring that Commissioners and Officers, Committees, DSCs, the Orientation Committee, and the Camp Directors are spending responsibly and adhering to their original budget and strategic plan.
  • Notifying the Vice President (Operations)/CFO if they have concerns with any expenses made by ASUS volunteers or employees;
  • Monitoring account activity and usage through QuickBooks;
  • Answering any queries surrounding the distribution of compensatory credits; and
  • Maintaining accurate and complete information surrounding accounting records of expenditures resulting from compensation.

Compensation Accounting Co-Director (1)

  • Handling ASUS honoraria and food credit distribution on a monthly basis. This includes, but is not limited to:
    • Accepting incoming distribution requests from the Vice President (Operations)/CFO and Human Resources Officer;
      • Food credits will generally be distributed in October and February of each academic year.
      • Honoraria will generally be distributed in December and April of each academic year.
    • Inputting expenses into QuickBooks (Accounting Software);
    • Initiating the distribution through Interac E-Transfer (via the online banking platform), cheque, or other payment method as determined by the Vice President (Operations)/CFO; and
    • Contacting and notifying individuals regarding distribution, or that their direct deposit/Interac E-Transfer has been sent to their bank account.
  • Monitoring account activity and usage through QuickBooks;
  • Answering any queries surrounding the distribution of compensatory credits; and
  • Maintaining accurate and complete information surrounding accounting records of expenditures resulting from compensation.

Reimbursement Accounting Co-Director (1)

  • Handling ASUS Reimbursement Requests and Debit and Credit forms on a weekly basis. This includes, but is not limited to:
    • Accepting incoming reimbursement request and debit and credit forms;
    • Contacting the submitting individual or Commissioner/Officer with any questions of clarification pertaining to the request;
    • Alerting the Vice President (Operations)/CFO of any unusual or suspicious information included in the request;
    • Inputting expenses into QuickBooks (Accounting Software);
    • Initiating the reimbursement through Interac E-Transfer (via the online banking platform), cheque, or other payment method as determined by the Vice President (Operations)/CFO; and
    • Contacting and notifying individuals regarding reimbursement, or that their direct deposit/ Interac E-Transfer has been sent to their bank account.
  • Monitoring account activity and usage through QuickBooks;
  • Answering any queries surrounding the reimbursement system; and
  • Maintaining accurate and complete information surrounding accounting records of expenditures resulting from reimbursements.

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